Fiscal Administrative Specialist (Administrative Specialist II, Grade N21) - TERM

About the Position Please note : The salary range above represents this position's earning potential. The anticipated hiring range for this position will be $72,567 to $105,591, based on the candidate's qualifications and experience.

This position is a one-year term position; scheduled to end on July 1, 2027. Continued employment in this position is contingent upon renewal of term.

WHO WE ARE Montgomery County is located adjacent to Washington, D.C., and with over one million residents, is the most populous County in the State of Maryland.

The County is also the most diverse County in the State and ranks among the top ten most diverse Counties in the nation. Montgomery County contains many major U.S. government offices, scientific research and learning centers, and business campuses.

The Department of Health and Human Services is responsible for delivery of the County's public health and human services that meets the needs of our community's most vulnerable children, adults and seniors.

The Department provides services through more than 120 programs at more than 20 locations. With over 2,000 employees, the Department of Health and Human Services is the largest County Department.

As a department, we believe the health and wellness of the county can only be achieved by ensuring that every resident has fair opportunities to reach their fullest potential.

This means access to quality housing, transportation, education, employment, health care, human services, safe neighborhoods, and healthy food.

HHS provides critical services for residents who face a variety of obstacles in achieving their full potential. HHS plays an essential role in building a healthy and strong community.

WHO WE ARE LOOKING FOR The Social Services Office - Office of Eligibility and Support Services (OESS) is seeking an experienced, organized, and detail-oriented TERM Administrative Specialist II to support our fiscal and budget operations.

This position supports financial operations, ensuring efficiency and compliance with Federal, State, and County funds. In this role, you will oversee budgeting processes, manage fiscal records, and provide administrative support to maintain smooth financial workflows.

What You'll Be Doing Core responsibilities of this position will include, but will not be limited to: Assisting in budget planning, forecasting, and financial reporting.

Maintaining accurate financial records and documentation. Processing invoices, purchase orders, and expense reports. Monitoring expenditures and ensuring compliance with budgetary guidelines.

Preparing financial summaries and reports for management review. Supporting audits and financial reviews by gathering necessary documentation.

Coordinating administrative tasks related to fiscal operations. Communicating with vendors, departments, and stakeholders regarding financial matters.

If selected for this position, you will be required to file a Financial Disclosure Statement within 15 days of beginning your new position. The Financial Disclosure Statements require the filer to identify real estate interests, equity interests, and other relationships such as employment, debts, and gifts so that the public can be assured that the impartiality and independent judgement of those officials and employees will be maintained.

Telework: This position may be eligible for limited hybrid telework after the initial training period.

Minimum Qualifications Education: Graduation from an accredited college or university with a bachelor's degree.

Experience : Two (2) years of professional administrative experience in budget development or budget management. Substitutions: EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

EXPERIENCE for EDUCATION: Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for year basis.

Equivalency: An equivalent combination of education and experience may be substituted. Medical Protocol: This position requires completion of a pre-employment Medical History Form to assess your ability to safely perform the essential duties of the role.

Financial Disclosure Statement: This position is designated as one that requires filing a Financial Disclosure Statement and you will be required to disclose information about your financial affairs.

Preferred Criteria, Interview Preferences The applications of those individuals meeting the minimum qualifications will be reviewed to determine the extent, relevancy of training, and experience in the following areas: Knowledge of County, State, or Federal budget or fiscal processes.

Experience supporting budget development, forecasting, or financial reporting. Experience preparing and maintaining financial records, reconciliations, or expenditure tracking.

Experience processing purchase orders, invoices, and expense reports using financial or procurement systems. Experience communicating with vendors, departments, or stakeholders regarding fiscal matters.

Experience working with Excel or financial management tools. IMPORTANT INFORMATION The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position.

This evaluation is based solely on the information contained in the application/resume submitted for this specific position. Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity.

Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law.

Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Hiring@montgomerycountymd.gov .

Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws. MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability.

For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference . All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job.

The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status.

Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies. If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment.

The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.

Leave Benefits Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year.

Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.

Retirement Benefits All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years.

Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.

Tuition Assistance & Student Loan Forgiveness Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program.

Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position.

To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.

Free Mass Transit Benefit County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends.

We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro. Reduced Child and Health Care Costs Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts.

These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year. Employee Wellbeing We deeply care about your holistic wellness.

Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.

Learn more about our wonderful benefits available to you once you join our team. Montgomery County Benefits 01 MQ Question ADMINISTRATIVE SPECIALIST II (000151) What is your highest level of completed education?

N/A High School/GED Associate's Degree Bachelor's Degree Master's Degree Juris Doctor Doctorate 02 MQ Question ADMINISTRATIVE SPECIALIST II (000151) How many years of professional administrative experience do you have in budget development or budget management?

No Experience 1 Year Experience 2 Year's Experience 3 Year's Experience 4 Year's Experience 5 Year's Experience 6+ Year's Experience 03 Please identify the position or positions on your resume where you performed professional budget development and budget management work.

Briefly describe the types of responsibilities you carried out and the settings in which this work occurred. If you do not have experience in this area, indicate "N/A." 04 Do you have knowledge of County, State, or Federal budget or fiscal processes?

Yes No 05 Please identify the position or positions on your resume where you gained knowledge of County, State, or Federal budget or fiscal processes.

Briefly describe the types of processes you supported (such as budget development, fiscal compliance, expenditure monitoring, forecasting, or reporting).

If you do not have experience in this area, indicate "N/A." 06 Do you have experience assisting with budget development, forecasting, or preparing financial reports?

Yes No 07 Please identify the position or positions on your resume where you performed budget development, financial forecasting, or reporting.

Summarize the types of budgets you supported (program, grant, division), the tools or data sources used, and the responsibilities you carried out.

If you do not have experience in this area, indicate "N/A." 08 Do you have experience maintaining financial records, performing reconciliations, or tracking expenditures?

Yes No 09 Please identify the position or positions on your resume where you maintained financial records, performed reconciliations, or monitored expenditures.

Briefly describe the tasks you performed (matching records, identifying discrepancies, tracking purchase order balances, preparing summaries, etc.).

If you do not have experience in this area, indicate "N/A." 10 Do you have experience processing purchase orders, invoices, or expense reports?

Yes No 11 Please identify the position or positions on your resume where you processed purchase orders, invoices, or expense reports. Describe the systems used, the types of documentation processed, and your responsibilities for review, approval, or reconciliation.

If you do not have experience in this area, indicate "N/A." 12 Do you have experience communicating with vendors, departments, or stakeholders about fiscal or financial matters?

Yes No 13 Please identify the position or positions on your resume where you communicated with vendors, departments, or stakeholders regarding fiscal matters.

Describe the types of communication handled (invoice clarification, documentation requests, compliance updates, budget discussions, audit coordination, etc.).

If you do not have experience in this area, indicate "N/A." 14 Do you have experience using Excel or other financial management tools to support fiscal or budget operations?

Yes No 15 Please identify the position or positions on your resume where you used Excel or financial management tools. Summarize the types of spreadsheets, reports, formulas, or analytical functions you used, and the fiscal tasks supported.

If you do not have experience in this area, indicate "N/A." Required Question Employer Montgomery County (MD) Address 101 Monroe Street 7th Floor Rockville, Maryland, 20850 Phone 240-777-5000 Website https://www.montgomerycountymd.gov/ohr Apply Please verify your email address Verify Email Job Opportunities Account Privacy Policy Terms Of Use Accessibility Statement Privacy Settings Copyright