Sr. Administrative Assistant

This position is responsible for managing commercial activities for general office administrative duties for the I&D Commercial team including managing commercial activities for the I&D North America Sales team. General office administrative duties include scheduling meetings, arranging and tracking travel, completing expense reports, etc.

Managing commercial activities includes planning and coordinating I&D customer events, conferences, and sales meetings.

The position requires some travel (~5%) to provide occasional off-site support of the sales team. The working environment is dynamic, with many parallel tasks running concurrently.

- Arrange business travel, domestic and international, for commercial team.

- Assist in the maintenance of Outlook calendars and distribution lists for Directors.

- Expense Management: manage purchasing cards, maintain expense tracking records, process check requests, and assist in the completion of expense reports.

- Order office supplies, business cards, cell phones, etc. for the commercial team.

- Maintain multiple SharePoint Sites with commercial related information.

- Manage customer distribution lists and issue customer letters.

- Organize and attend annual AFPM conference for LYB customer meetings - conference registration, coordination of meeting space, schedule reconciliation, hotel accommodations, restaurant reservations, customer party planning, etc.

- Organize 4-6 customer events each year for the North American Sales team, ensuring compliance with the annual budget and issuing compliance notifications as needed.

- Organize and manage the execution of Americas sales meetings, including scheduling of sessions and arranging venues, meals, accommodations, and meeting infrastructure.

- Purchase / manage inventory of customer promotional items and associated budget.

- Arrange recurring training for North American sales team and monitor compliance.

- Schedule recurring biweekly sales meetings and manage sales meeting presenters.

- High-level of organization, attention to detail, and customer-focus required

- Microsoft Office Suite (Word, Power Point, Excel, SharePoint)

- Demonstrated experience interfacing with customers and outside service providers